[SOS-PCA] SOS Data QC

[Snyder, Kristine (Kristy)]

Hello Everyone,
Thank you everyone for all your hard work this season! There have been over 550 seed collections made across 73 crews, a monumental effort with more to come!
As some teams are winding down for the season, it’s time to focus on data QC! We are creating additional guidance for data QC and will go over a detailed process during the Collector Call on September 3rd. In the meantime, here are some quick updates and reminders.
Removing derogatory words from place names
Please double check that any of your locality information does not include the word “sq**w”. Secretary Haalad officially declared sq**w a derogatory term and there is a large effort to update place names that contain this slur (https://www.doi.gov/pressreleases/secretary-haaland-takes-action-remove-derogatory-names-federal-lands). We have been changing the place names with this term in the SOS Historic Dataset. When finalizing your data QC, please double check that landmarks and roads have been changed to the correct term. If you have any questions or are having trouble correcting a location name, please reach out to me at ksnyder at blm.gov<mailto:ksnyder at blm.gov>.

New tab on the QC Dashboard
You will notice when you open your regional SOS Data Management Site, there is a new tab on your Collection QC Dashboard titled “Are all of your forms filled out?”. This tab is meant to help folks verify if their collection numbers, scouting IDs, and seed tracking numbers connect.
Column 1: This is the accession number from your SOS Seed Collection form.
Column 2: The Scouting ID on the collection form. This field should match the Scouting ID on the corresponding Scouting form.
Column 3: This column is checking for an exact match of your accession number in the Collection form to the Scouting form. If the cell says “Yes”, you have correctly filled out your forms! If the cell says “No Match”, you will need to:

  1.  Check that the Accession Number on your Collection form is correct.
  2.  Check that you have entered the Accession Number onto its corresponding Scouting form.

Column 4: This column is checking for an exact match of your Scouting ID that was entered on your Collection form to your Scouting form. If the cell says “Yes”, you have correctly filled out your forms! If the cell says “No Match”, you will need to:

  1.  Check that the Scouting ID on your collection form corresponds to a Scouting ID on the Scouting form.
  2.  Double check your date (in YYYYMMDD format) and the 2 code unique identifier are correct. The date should be the first date you scouted the population in 2024. The unique identifier is the number automatically generated by the form. This is not a number that you have created yourself.
  3.  Check that your Scouting ID on the Scouting form is correctly filled out.

Column 5: This column checks that each accession has an associated Seed Tracking form. If the cell says “Yes”, then you have shipped your seed and correctly completed the form! If the cell says “No Match”, you will need to:

  1.  If you have not yet shipped your seeds, then you can ignore the warning. Please remember to complete the Seed Tracking form when you ship your seeds.
  2.
If you have already shipped your seeds, please fill out the Seed Tracking form with the corresponding information.

Thank you everyone!



Kristy (Kristine) Snyder

(she/her/hers)

GIS Analyst- Plant Conservation & Restoration Program

Bureau of Land Management - Contractor


PCRP Story Maps<https://storymaps.arcgis.com/collections/3fb3bbead171455aad322a9941ee0f48>

National Seed Strategy<https://www.blm.gov/programs/natural-resources/native-plant-communities/national-seed-strategy>

Plant Conservation Alliance (PCA)<https://www.blm.gov/programs/natural-resources/native-plant-communities/national-seed-strategy/pca>


I respectfully acknowledge that I live and work on the unceded ancestral, traditional and contemporary lands of the Nuwe/Nume (Paiute, Shoshone, Bannock) people who have stewarded this land throughout the generations.
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