<div dir="ltr"><div>Hi all,<br><br>The FINAL <span class="gmail-il">SOS</span> Collectors <span class="gmail-il">call of 2019 season</span> is Tuesday, December 3rd. <b>Data entry via the portal, submission of scanned data sheets, photos, and annual report are all due by Dec. 15th. </b></div><div><br></div><div>Reminder - the Smithsonian will be under a shipping moratorium starting November 27th and ending on January 2nd. Please wait until next year to ship your vouchers.</div><div><br></div><div><div>From Bend - PLEASE send clearance forms to Leah at the National Office as soon as you determine you will be requesting seed back. The sooner Bend is aware, the faster the seed can be cleaned. <b>PLEASE be clear when shipping NON <span class="gmail-il">SOS</span> lots to Bend, label these collections as "NON <span class="gmail-il">SOS</span>"</b> not "operational collection". Bend has a separate NON <span class="gmail-il">SOS</span> form you can use. <div><br>Draft Agenda:<br><br>Roll <span class="gmail-il">call</span><br>Reporting and end of year procedures</div><div>Round Robin/Updates<br></div><div><br>If you do not have a 2019 portal log in please contact me.<br><br>Just as a reminder, the <span class="gmail-il">calls</span> take place at:<br><br>8 AM Alaska<br>9 AM Pacific<br>10 AM Mountain<br>11 AM Central<br>Noon Eastern<br clear="all"><div><br></div><div>Please contact me if you need the <span class="gmail-il">call</span> in number.</div></div></div></div><div><br></div><div>Below are points from our November <span class="gmail-il">call</span>:</div><div><br></div><div><p class="MsoNormal" style="margin:0in 0in 10pt;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif">General Announcements</p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Thanks to everyone who has been submitting data
and paperwork in a timely and organized fashion!</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Data entry via the portal, submission of scanned
data sheets, photos, and annual report are all due by Dec. 15<sup>th</sup>. Google
drive is best, for those outside of DOI the best way to send files is in
multiple zipped folders marked 1 or 5, 2 of 5, etc or however many folders you
need to send depending on file size. Thank you to those who have been flexible
and sent files this way.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Please export your data once you are finished
entering it to look for any errors or fields you may have forgotten to fill
out. Let me know if you’re having any trouble with this. Sometimes there’s a
lag between servers, I can see all data entered immediately in our database but
sometimes it doesn’t export from the portal right away so if you don’t see your
data exporting check again the next day.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Please be sure to leave your SOS records in good
order at your field office. This includes both physical copies and electronic
copies. Please make sure, if you are not BLM, that someone in the BLM clearly
knows where you are archiving files.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>For contractors, please send me scanned copies
of datasheets and give the hard copies to your BLM contact.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Annual report templates are available online.
These have been so helpful already this year. Thank you to those who have
provided insightful comments, suggestions, hurdles, and successes! </p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Please submit any extra photos of people
collecting, or new collection techniques you may have tried. These will be used
for reports and new training materials. </p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>If there are any updates to species,
identifications please send me (Leah) an email ASAP. Its best to catch this
before seed goes into bend or long-term storage but we know that is not always
possible. I keep a record of these correspondences in our files in the event
that what is on the datasheet does not match what is in the portal or what our
storage partners have. </p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b>Clearance
Forms:</b> There has been a bit of confusion surrounding the new clearance
forms. </p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>With this form, BLM collectors can request the
entire remaining balance (any seed over 10,000) be returned or shipped to a
cooperator. To request only a portion of your remaining balance, or to send the
remaining balance of a single collection to multiple partners, please contact
the SOS National Coordinating Office. This form can also be used to request
seed test result data. If both test results and shipping are requested please
fill out both the “shipping” column and “seed test results” column. If shipping
is in planning stages, but not certain until after data is received, omit the
shipping info and complete a second form to the SOS National Coordinating
Office when shipping information is determined.</p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Complete this form and e-mail it to the SOS
National Coordinating Office with associated SOS Field Data Forms by January
30th. A monthly review of clearance forms will occur on the first Tuesday of
the month, following the national coordinating call. The SOS National
Coordinating Office will review the request, if approved, assign a clearance
number(s), and send the approved clearance form to the Bend Seed Extractory. A
limit of 25 seed lots will be shipped or tested each month, please plan
requests accordingly or work with the SOS National Coordinating Office for more
urgent requests. </p>
<p class="MsoNormal" style="margin:0in 0in 10pt;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif">Updates from Smithsonian:</p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Templates and protocols are all online including
how to ship, and label templates. PLEASE use the template they make it easier
to identify the voucher as an SOS collection.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Please cut labels to size.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Insert labels with specimens before shipping.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>You can either include a transmittal notice in
the box or email a PDF to Erika.</p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> <b>
</b></span></span><b>Smithsonian will be on a shipping moratorium
from November 27<sup>th</sup> until January 2<sup>nd</sup>. Please wait to ship
vouchers until after the new year.</b></p>
<p class="MsoNormal" style="margin:0in 0in 10pt;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif">Updates from Bend:</p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> <b>
</b></span></span><b>Bend has lots of planned leave around the
holidays. Please hold off on shipping during holiday weeks.</b></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Please be sure to fully dry your seeds before
shipping, we have seen several moldy lots, which is very unfortunate. Extra
drying fee is charged. If mold is bad enough we have to throw it away, it’s not
safe to process. Boxes are not immediately opened upon check in, so if material
is not fully dry this is a huge issue. This is more common in the fall when
collecting in the early morning and material is covered in dew.</p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Bend is receiving “operational” non-SOS
collections that are filled out on SOS forms, this is CONFUSING, Bend has to
contact the owner and ask if the seed is SOS. <b>PLEASE use NON-SOS form provided by Bend.</b></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Clearance forms are going well, but Bend has
received clearance forms tucked in boxes that are not yet in queue until Leah receives
and submits electronic copy. ALSO Bend has received clearance forms from Leah
but no seed, PLEASE make sure if you are submitting a clearance form with a
tight deadline you are shipping the seed at the same time.<b></b></p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 10pt 0.5in;line-height:115%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-family:Symbol">·<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span>Bend will not return material without SOS Field
Data Forms and a clearance number assigned by the SOS National Coordinating
Office. Please allow at least 30 days from date of approval to the date you
would like the seed or seed test results returned.</p></div><div>Thanks,</div><div>Leah</div><div><br></div>-- <br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><font color="#0c343d" style="font-size:12.8px">Leah Prescott</font><div style="font-size:12.8px"><font style="font-size:small" color="#0c343d"><span style="font-size:12.8px">Seeds of Success</span><br style="font-size:12.8px"></font><div style="font-size:12.8px"><font color="#0c343d">National Collection Curator (Contractor)</font></div></div><div style="font-size:12.8px"><font color="#0c343d">202-912-7232</font></div><div style="font-size:12.8px"><br></div><div style="font-size:12.8px"><a href="https://www.blm.gov/programs/natural-resources/native-plant-communities/native-plant-and-seed-material-development/collection" style="font-size:12.8px;color:rgb(17,85,204)" target="_blank">Seeds of Success</a><br></div><div style="font-size:12.8px"><a href="https://www.blm.gov/programs/natural-resources/native-plant-communities/national-seed-strategy" style="color:rgb(17,85,204);font-size:12.8px" target="_blank">National Seed Strategy for Rehabilitation and Restoration</a><br></div><div style="font-size:12.8px"><a href="http://www.plantconservationalliance.org/" style="color:rgb(17,85,204);font-size:12.8px" target="_blank">Plant Conservation Alliance</a></div></div></div></div></div></div></div></div>