[PCA] Volunteer Coordinator Position Southern California
Ken Owen
ken at cirweb.org
Thu Jun 23 13:56:15 CDT 2016
Volunteer Coordinator/Administrative Assistant Position Available
Channel Islands Restoration, Santa Barbara
June, 2016
INTRODUCTION: Channel Islands Restoration (CIR) is offering a challenging
part to full-time position coordinating volunteers for habitat restoration
projects on the Channel Islands and the mainland and assisting us with
various administrative tasks. This is a unique opportunity to work in the
field of habitat restoration, volunteer coordination and environmental
education with a fast-growing and dynamic non-profit organization. This
position involves managing multiple administrative details in a fast-paced
environment.
POSITION: Volunteer Coordinator/Administrative Assistant
TERM: Flexible, depending on the candidate (part to full-time, 30 to 40
hours per week)
REPORTS TO: Executive Director, CIR
LOCATION: CIR office in Santa Barbara (does NOT include habitat restoration
work)
COMPENSATION: $16 - $22 per hour depending on experience
SUMMARY: This is a part to full-time position, including volunteer
coordination (approximately 60% - 80%) and administrative duties
(approximately 20% - 40%). Exact job duties and hours will depend on the
candidate’s experience and availability.
Many duties will be performed in cooperation with other CIR staff members.
Specific duties may be adjusted depending on seasonal fluctuations and
workload. Work will be performed primarily in the CIR office and will
include some administrative duties out of the office, as well. The
individual will work in close cooperation with CIR staff and representatives
of partner organizations.
Volunteer Coordination Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various
types of work that may be performed. The omission of specific statements of
duties does not exclude them from the position.
• Promote and maintain a wide range of volunteer opportunities
within the organization through written communications, including email,
social media and press announcements, in cooperation with other CIR staff.
• Recruit volunteers to commit to one-day, short-term, and
long-term volunteer opportunities on the mainland and Channel Islands.
• Communicate regularly with volunteers to answer questions and
provide instructions.
• Track volunteer commitments and hours in the organization
database and report hours to CIR and partner organizations.
• Manage volunteer paperwork (including waivers and permission
slips) for CIR and partner organizations.
• Act as a single point of contact for communications with
volunteers and interested corporate/service groups and schools.
• Research relevant community organizations to recruit
additional volunteers.
• Work in close cooperation with partner organizations on
schedules and volunteer needs.
• Co-facilitate and support training of certain volunteers for
CIR and partner organizations.
• Perform other duties as assigned.
Volunteer Coordination Required Qualifications:
• Have at least two years of experience working in an office
environment.
• Have strong administrative skills, including demonstrable
touch typing skills.
• Have a high level of proficiency with Microsoft Windows, Word
and Excel.
• Have experience with office administration practices and
procedures; principles and practices of sound business communication;
correct English usage, including spelling, grammar and punctuation.
• Ability to manage multiple priorities and deadlines; perform
highly detailed work on multiple concurrent tasks.
• Ability to set priorities, take initiative and exercise sound
independent judgment within areas of responsibility.
• Possess strong language and communication skills (written and
oral).
• Ability to communicate with, supervise, motivate and empower
volunteers to be effective in their roles.
• Ability to build relationships and work with volunteers,
community members and CIR Partners.
• Ability to work with people from diverse backgrounds and have
patience dealing with varied volunteer needs and abilities.
• Ability to work well independently and on a team.
• Ability to learn and apply new information or skills.
• Ability and willingness to occasionally work early mornings,
evenings and weekend days.
Volunteer Coordination Preferred Qualifications:
• Have a minimum of one year of experience coordinating
volunteers.
• Experience with Microsoft Outlook
• Experience working with a database system
Administrative Assistant Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various
types of work that may be performed. The omission of specific statements of
duties does not exclude them from the position.
• Assist staff with administrative duties as requested.
• Assist with completion and compilation of necessary
statistical reports as requested.
• Distribute incoming mail and prepare outgoing mail.
• Order office supplies and monitor inventory.
• Produce documents, mailing labels and reports as requested.
• Help organize and facilitate special events in cooperation
with other staff.
Administrative Assistant Required Qualifications:
In addition to the qualifications listed in the Volunteer Coordination
Qualifications above, the ideal candidate will have:
• Experience with office supply purchasing, filing, reception
and telephone duties.
• A high degree of discretion dealing with confidential
information.
Administrative Assistant Preferred Qualifications:
• Experience working for a non-profit organization.
• Experience in grant reporting.
TO APPLY:
Submit a cover letter of intent to apply (limit one page), and a résumé via
email to: ken at cirweb.org. Supply names and contact information for three
references, including previous employers. The most qualified candidates
will be invited to interview and will be asked to demonstrate written
communication skills. Further details can be provided by contacting:
Ken Owen
Channel Islands Restoration
ken at cirweb.org
Channel Islands Restoration is a non-profit organization that restores
habitat in sensitive and unique natural areas on the California Channel
Islands and adjacent mainland. We help protect rare and endangered native
plant and animal species by restoring the natural habitat they depend on for
survival. We educate a variety of groups about the value of native habitat
and how to protect it. We recruit volunteers and identify and develop
public and private funding sources for habitat restoration programs.
Channel Islands Restoration is an " at will" employer offering equal
employment opportunity without regard to race, color, creed or religion,
age, sex, national origin, sexual orientation or disability (within the
physical parameters defined in the position description and those associated
with remote work locations). Any offer of employment will be contingent upon
verification of individual's eligibility for employment in the United
States.
Ken Owen
Executive Director
Channel Islands Restoration
928 Carpinteria Street Ste. 3
Santa Barbara, CA 93103
(805) 448-5726 <mailto:%0bken at cirweb.org>
ken at cirweb.org
<http://www.cirweb.org/> www.cirweb.org
<http://www.facebook.com/cirweb> www.facebook.com/cirweb
Description: cid:image001.gif at 01D01620.00A78ED0
Channel Islands Restoration Board of Directors:
Dr. Tanya Atwater, David Chang, Dave Edwards, Joel Fithian, Gordon Hart,
Steve Junak, Cindy Kimmick, Julie S. Kummel, Duke McPherson, Ken Owen, Karen
Telleen-Lawton
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